Imagine this: you have to do your business taxes, BUT you are panicking because you can’t find any of the paperwork necessary for it.
You could go and ask your vendors and suppliers for the invoices again, but that would be such a waste of their time, and you are afraid to look so silly in front of them.
Does this scenario sound familiar at all? Too many business owners are paralyzed at the thought of doing business paperwork because they don’t have a good paper organization system.
Keep reading for some outstanding paper organization ideas, so you can get out of this bind and live a panic-free life.
1. Use File Binders
The main idea that you need to enforce for yourself when it comes to easy paper organization is using a document organizer binder with tabs as frequently as possible (look here to buy some custom binder tabs).
Spend at least an hour a week organizing your papers, so you put everything away almost as soon as it arrives on your desk. This way you don’t have to be in panic mode at month- or year-end when it comes time to do your paperwork.
2. Only Touch a Piece of Paper Once
The one-touch system, as it’s called, is quite popular nowadays in the organization world. That’s because it works. The idea behind is that you touch every piece of paper that comes onto your desk only once.
You could put a timer on and then sort through your papers, touching it only once, to decide whether it needs to be filed away in a binder, shredded, or sent off to some other department.
3. Use Online Banking and Credit Cards as Much as Possible
Why bother with paperwork in any case? In today’s online banking world, you could potentially have all your paperwork online, ready for you to access whenever you desire. This way you never have to worry about printing stuff out (and that’s great for the environment).
4. Invest in a Good Shredding System
Another reason why business owners get inundated by paperwork is because they have way too many documents leftover from years gone by that aren’t necessary any longer. You don’t need to keep most paperwork forever. So start using that shredding system and clean out your overloaded paper organization system.
Good Paper Organization Ideas Can Save Your Sanity
If the procrastination demon hits you every time you need to work on business paperwork, it’s time for you to apply some good paper organization ideas to your life. Even if it seems like a pain to do right now, once you are all organized, you are going to feel so much relief that you will wonder why you didn’t organize yourself sooner.
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