What is a PDF? It is a Portable Document Format file with its own formatting data and is ideal for sharing finished files.
These files are not easy to edit which is advantageous for protecting business data and keeping from accidentally or intentionally changing names on files. It’s difficult to make unauthorized changes to this type of document.
Managing PDF documents for your business requires knowing what can hinder your progress. Keep reading to learn the common PDF errors that people make and how to avoid them.
1. Low Image Resolution
Sometimes when you create PDF files, the imported image may have a low resolution. If the PDF is printed, it will need a higher resolution.
An easy fix for this is to open the file in the PDF editor tool and choose the “Edit PDF” option. In this window, you can replace the images with higher-quality images and download the document as a PDF.
2. Embedded Fonts
Formatting data for a PDF is embedded in the document. If you save the document incorrectly, the font may not be embedded. When the file is opened in a case like this, the fonts may be displayed incorrectly as a result and the document could become corrupted.
When using Acrobat, the editing should happen automatically. When using Word, be sure to choose the “ISO 19005-1 Compliant” option when you save the document.
3. Large Files
The formatting information in PDFs makes them large by nature, so they are often too large to share via email or the internet.
To avoid this problem, you can compress the PDF first. Use the “Compress PDF” tool to make the file smaller and easier to share.
4. Signing a Document
When you need to sign a document, a common mistake is printing, signing, and scanning PDF files to send them back. Using the editor tool allows you to skip these steps.
Choose the “Sign PDF” option, choose your PDF, select “Signature” in the editor window, and create a new signature or use an existing one. The last step is to download the signed file.
5. Hidden Content
Sometimes it may appear that some of your content disappeared if you choose the wrong thing when tagging content. Instead, it’s hidden and the layers need to be rearranged to get them in the correct order.
Search for the hidden content in the content panel and bring it back to the front.
IronOCR is unique in its ability to automatically detect and read text from imperfectly scanned images and PDF documents. Learn more about Optical Character Recognition at ocr.net.
Avoiding Common PDF Errors
When trying to create documents that accessible to all, it’s important to avoid common PDF errors when converting to PDF from the original documents. Being careful at the early stage reduces errors later.
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